Administrative Assistant
- Receiving and managing cancellations, hours from 7:00-4:00
- Handle clerical and administrative duties and coordinate general administration within the organization
- Assist staff, managers, and the executive team as needed
- Create, prepare, and deliver reports to various departments
- Prepare presentations, spreadsheets, and reports
- Receive and forward communications to different staff and departments
- Serve as the point of contact for staff and clients regarding scheduling and help to maintain and create company schedules in Rethink and Google Drive
- Perform clerical duties such as electronically filing documents, answering phone calls, and responding to emails
- Address employees’ and clients’ questions (via email and phone)
- Regularly audit time cards to ensure completeness and accuracy
- Coordinating staff requirements for insurance approval
- Assisting with special projects
- Contacting flagged applicants for initial interview, using judgment to select and schedule eligible candidates for a second interview, and scheduling a second interview
- Sending offer letters as directed by the hiring manager
- Coordinating new hire training schedules with the training department
- Assisting and supporting all new employees during their initial training period by serving as a point of contact regarding cancellations, scheduling, and administrative questions
- May occasionally need to cover breaks at the clinic
- Other tasks as assigned
Qualifications for Administrative Assistant
- Must be located in the area, this position is hybrid and you will occasionally have to go into the clinic
- Intermediate level of experience with productivity tools, such as Microsoft Office Suite and Google Workspace
- Have a computer or laptop
- Highly organized and able to create an organized and easy-to-follow system for others
- Ability to handle multiple tasks and duties simultaneously
- Independently motivated, with the ability to take on tasks and duties without immediate direction
- Strong communication skills