Administrative Assistant

Join us as an Administrative Assistant who will be responsible for a range of general administrative support services to facilitate the efficient operation of the USCIS program office. The role involves handling electronic mail, attending meetings, managing schedules, and supporting various administrative functions.FedWriters is expanding rapidly and has been recognized as a 2024 Top Workplace by the Washington Post, offering excellent growth opportunities in a collaborative environment. 

 

Work Setting and Environment:

• Monday - Friday, normal working hours
• Work is to be performed onsite at Camp Springs, MD

• Using an online document tracking system for email management and work assignments
• Monitoring and maintaining USCIS email boxes and fax machines
• Attending meetings and training sessions, collecting notes, and performing related tasks
• Performing day-to-day administrative functions, including timekeeping, front desk coverage, telephone management, and mail routing
• Filing and maintaining documents electronically and using a computer filing system
• Assisting with travel authorizations, vouchers, and managing travel budget reports
• Managing schedules and calendars in Microsoft Outlook
• Arranging meetings, preparing agendas, and coordinating conference logistics
• Making travel arrangements for executives and staff
• Briefing directors and senior counselors on events, meetings, and issues, and taking meeting minutes
• Creating and editing documents and reports using various software packages
• Providing administrative support for daily operations and project-related activities
• Compiling data for periodic reports and maintaining correspondence records

• Associate's degree
• 2+ years of experience as an Administrative Assistant or in a similar role, supporting senior-level management
• Proficiency in Microsoft Office software, including Word, Excel, Outlook, Teams, and PowerPoint
• Experience in setting up conference room equipment, printers, and other office equipment
• A proactive approach to managing multiple tasks and the ability to work efficiently in a dynamic environment

$ 23.39 - $ 23.39 /Hr.

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