Real Estate Administrative Assistant

Real Estate Administrative Assistant
📍 Knoxville, TN | Remote/Hybrid | Part-time | 1099 Contract

We’re seeking a detail-oriented and highly organized Real Estate Administrative Assistant to support a busy real estate professional in the Knoxville area. The ideal candidate will be proactive, tech-savvy, and able to manage multiple responsibilities with accuracy and efficiency. The largest part of this role will focus on transaction coordination, but you’ll also play a key role in client communications, marketing support, and day-to-day administrative tasks.

Key Responsibilities

Transaction Coordination (Primary Focus)

• Manage real estate transactions from new listing or buyer contract through closing

• Draft paperwork and input listings into the MLS

• Coordinate communication with lenders, title companies, clients, and cooperating agents

• Enter and close out files in Skyslope to ensure compliance and timely payment

Administrative Support

• Regularly clean up and organize email inboxes, including folders and promotions tab

• Send 1-month post-closing follow-up emails to clients using BombBomb video templates

• Manage weekly payments to bookkeeper via Wise.com

• Prepare monthly newsletter drafts for review and final edits

Marketing & Content Support

• Post weekly podcast notes on Transistor and update with YouTube links once available

• Assist with Tuesday Tour YouTube video uploads, including SEO optimization via Canva and TubeBuddy

• Support client appreciation initiatives, including ordering and scheduling delivery of gifts for closings and home anniversaries (150+ annually)

• Assist with annual calendar mail-out (200+ mailed each December/January)

Qualifications

• Experience in real estate transaction coordination preferred

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Comfortable with technology (MLS, Skyslope, Canva, TubeBuddy, BombBomb, Wise.com)

• High attention to detail and accuracy

• Ability to manage multiple projects and meet deadlines independently

Why You’ll Love This Role

This is a dynamic position where no two days look the same. You’ll play an integral role in ensuring smooth transactions, happy clients, and a well-organized business behind the scenes—all while working closely with a driven and client-focused real estate professional.

Posting Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.