Overview:
We are seeking an Operations & Administrative Assistant to support our client with day-to-day operations, scheduling, and administrative tasks. The ideal candidate is someone who thrives in a flexible, fluid work environment, can follow direction but also work independently once up to speed, and understands the importance of keeping things organized and running smoothly. Experience with QuickBooks is essential, and familiarity with tools like Housecall Pro is a plus. Some light creativity for occasional social media posting is welcomed.
Key Responsibilities:
- Manage and organize executive's calendar, schedule, and task list
- Support the onboarding and daily use of Housecall Pro for job tracking and service operations
- Perform basic bookkeeping tasks using QuickBooks
- Coordinate communications with clients, vendors, and service providers
- Maintain records, checklists, and workflows to ensure operations stay on track
- Assist with occasional social media content posting and light creative tasks
- Provide hands-on administrative support and be responsive to changing priorities
- Bachelor’s degree in Business Administration, Communications, or a related field (required)
- 1+ years of experience in an administrative, operations, or executive assistant role (required)
- Proven experience with QuickBooks (required)
- Strong organizational skills and attention to detail
- Ability to follow instructions and work independently after onboarding
- Tech-comfortable and willing to learn new platforms (e.g., Housecall Pro)
- Excellent communication and follow-through
- Creative mindset is a plus (especially for social media tasks)
- Flexible availability
- A friendly, proactive, and dependable work style