Administrative Assistant

POSITION: Administrative Assistant

DEPARTMENT: Administrative

REPORTS TO: Executive Assistant

FLSA STATUS: Salaried, Non-Exempt      

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We ae committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their careerWinning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

THE ROLE

The Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders within the Operations team. This role is critical in ensuring day-to-day efficiency by managing priorities, coordinating logistics, and supporting key business initiatives.

This is a fast-paced, highly collaborative role that requires strong organization, attention to detail, and the ability to manage competing priorities across multiple stakeholders.

Essential Duties and Responsibilities

• Provide administrative support to multiple senior leaders across the Operations function
• Manage and process expense reports, receipts, and reimbursements in a timely and accurate manner
• Review and coordinate vendor invoices and billing, ensuring alignment with budgets and identifying discrepancies
• Coordinate meetings, trainings, and team events, including scheduling, travel, and logistics
• Distribute and track reports, surveys, and operational communications across teams
• Support departmental projects and initiatives, including tracking timelines, organizing materials, and following up on deliverables
• Maintain and organize shared documents, reports, and systems (e.g., SharePoint and internal tools)
• Assist with administrative workflows to help streamline processes and reduce operational burden on leadership
• Act as a point of contact across teams to support communication and coordination efforts

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience          

• High School diploma required; Bachelor’s degree preferred
• 3+ years of administrative experience in a corporate environment
• Experience supporting multiple leaders or teams simultaneously preferred

Skills and Abilities  

• Highly organized with strong attention to detail and follow-through
• Proven ability to prioritize competing requests and manage multiple tasks in a fast-paced environment
• Strong written and verbal communication skills
• Proactive, resourceful, and able to work both independently and collaboratively
• Comfortable working with cross-functional teams and stakeholders
• Experience with expense management, invoicing, or operational coordination strongly preferred
• Exposure to project coordination or operations support is a plus

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: Corporate Headquarters: West Conshohocken, PA

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.