Administrative Assistant 3 (AA3) - Olympia

The Opportunity:

Some of what you'll do:

• Organize and maintain the ECEAP Senior Administrator’s calendar, including scheduling meetings and resolving scheduling conflicts. 
• Coordinate and manage travel arrangements for the team, ensuring registration, lodging, airfare, group transportation and parking is arranged in alignment with division procedure and agency policy. 
• Organize agenda, meeting reminders, and meeting minutes for the ECEAP Directors’ Meeting and other key meetings for ECEAP committees and workgroups. 
• Provide administrative support for ECEAP trainings (meetings or webinars) and meetings.
• Maintain, modify, and edit ECEAP materials for the purpose of providing ECEAP information. 
• Create purchase request forms for ECEAP purchasing needs, submit to appropriate appointing authority, and track progress and receipt of purchases.
• Attend regular convening of division administrative support team, provide support and collaboration. 

What we are looking for (Required Qualifications):

• A total of three (3) years of education and experience in administrative support, secretarial or office management role for a mid-level manager, administrator, or executive in a company or environment that requires strong organizational and time management skills in a fast-paced, detail and deadline-driven environment. 

AND

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Bachelor’s degree
• Knowledge of ECEAP or Head Start program standards/requirements. 
• Knowledge of government administrative procedures, including contracting. 
• Understanding of, and a commitment to, participating in DCYF and ECEAP’s efforts towards diversity and inclusion. 
• Prior experience demonstrating initiative, flexibility, dependability, attention to detail, and commitment to ongoing learning. 
• Prior experience and ability participating in a cohesive and collaborative team environment. 
• Prior experience independently organizing, prioritizing, and completing multiple projects with accuracy, efficiency, and within time limits. 
• Prior demonstrated computer proficiency, including Outlook, Word, Excel, and database applications. 
• Prior experience using online office tools such as Meeting Wizard, Survey Monkey, and others.  

How do I apply? 
In addition to completing the online application, applicants must attach the following documents to their profile to be considered for this position:

• Cover Letter
• Resume (current/updated)

Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.  If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
 
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Applicants who meet the minimum qualifications and wish to claim Veteran’s Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please black out (redact) the social security number before attaching any documents. For additional information on Veteran’s Preference and guidance on how to determine if you are eligible, click here. 

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at (360) 664-1960.